Settings
Settings help you manage the parts of Mathership that control your account, organization, company access, and delivery addresses. Use settings to update your personal profile, manage organization members and companies, control access, and maintain delivery locations used during ordering and inventory receiving.Account
Manage your profile, password, language, and account preferences.
Organization
Manage your organization, companies, members, invitations, roles, and company access.
Delivery Locations
Manage delivery addresses and link them to storage units for orders and inventory receiving.
What settings are used for
Use settings when you want to:- Update your personal account details
- Change your password
- Change your platform language
- Choose order attachment preferences, if allowed
- Manage organizations and companies
- Invite members
- Control who can access each company
- Assign roles and permissions
- Manage delivery addresses
- Link delivery locations to storage units
- Keep order and receiving workflows accurate
Available settings pages
| Page | Use it for |
|---|---|
| Account | Personal profile, password, language, and account preferences |
| Organization | Organization structure, companies, members, invitations, roles, and access |
| Delivery Locations | Delivery addresses, customer numbers, delivery instructions, and storage-unit links |
Access Settings
To open settings:Some settings are only visible if your account has the required role or permission.
Account
Use Account for settings connected to your personal login. Account settings belong to your user account, not to the company itself. You can manage:- First name
- Last name
- Email address
- Password
- Preferred language
- Order attachment format, if you are allowed to manage company defaults
Open Account
Update your personal profile, password, language, and account preferences.
Account vs. company settings
| Account setting | Company or organization setting |
|---|---|
| Your name | Company name |
| Your login email | Company notification email |
| Your password | Company access permissions |
| Your language | Organization members and roles |
Organization
Use Organization to manage the structure behind your Mathership workspace. An organization can contain one or more companies. Each company can represent a restaurant, location, branch, business unit, or operating company. You can manage:- Organization name
- Companies
- Members
- Pending invitations
- Organization-wide access
- Company-specific access
- Roles and permissions
- Subscription or plan information, where visible
Open Organization
Manage organizations, companies, members, invitations, roles, and company access.
Organization vs. company
| Level | Meaning |
|---|---|
| Organization | The parent structure that groups companies, members, invitations, subscription information, and access rules |
| Company | A specific restaurant, location, branch, or business unit inside the organization |
Access control
Organization settings can affect what a member can do, such as:- Switch between companies
- Create drafts
- Send orders
- View financials
- Manage inventory
- Manage recipes
- Manage integrations
- View reports
- Manage users
- Add companies
- Change company-level settings
Delivery Locations
Use Delivery Locations to manage the addresses where vendors should deliver your orders. Delivery locations are company-specific. If you manage multiple companies, make sure the correct company is selected before changing delivery locations. You can manage:- Delivery location name
- Address
- Phone number
- Customer number
- Address addition or delivery instructions
- Linked storage unit
- Default delivery location
Open Delivery Locations
Manage delivery addresses and storage-unit links for orders and inventory receiving.
Where delivery locations are used
| Area | How delivery locations are used |
|---|---|
| Checkout | Select where an order should be delivered |
| Order details | Show the saved delivery location on the order |
| Order history | Filter and review orders by delivery location |
| Receiving orders | Help connect delivered goods to the correct inventory process |
| Purchase Orders Report | Filter purchases by delivery location |
| Inventory | Optionally link a delivery location to a storage unit |
How the settings pages work together
Settings are connected.| If you want to… | Go to |
|---|---|
| Change your own email or password | Account |
| Change your language | Account |
| Manage people and permissions | Organization |
| Add a new restaurant location/company | Organization |
| Give someone access to one company only | Organization |
| Add a delivery address for orders | Delivery Locations |
| Link received orders to inventory storage | Delivery Locations and Storage Units |
| Manage where stock is physically stored | Inventory → Storage Units |
| Review deliveries by location | Reports → Purchase Orders |
Recommended setup order
If you are setting up Mathership for a restaurant or group, use this order:Review the organization
Open Organization and confirm the organization, companies, members, and access.
Add or update companies
Make sure each restaurant, location, or business unit is represented correctly.
Roles and visibility
Some settings are only shown to users with the required access.| Feature | Usually visible to |
|---|---|
| Profile and password | All signed-in users |
| Language selection | All signed-in users |
| Order attachment format | Owners or admins who can manage company defaults |
| Organization members | Users who can manage organization users |
| Add company | Owners, admins, or users with company/billing management access |
| Company access management | Owners, admins, or users with user-management permissions |
| Delivery locations | Users with access to the selected company |
If you cannot see a setting, you may not have permission for that area or you may be viewing the wrong company.
Common workflows
Update your personal account details
- Open Settings → Account
- Update your first name, last name, or email address
- Save the changes
- Change your password or language if needed
Add a new team member
- Open Settings → Organization
- Click Invite member
- Enter the email address
- Choose organization-wide or company-specific access
- Send the invitation
Give someone access to one company
- Open Settings → Organization
- Click the company row
- Click Invite to this company
- Choose the role and permissions
- Send the invitation
Add a delivery address
- Open Settings → Delivery Locations
- Click Add delivery location
- Enter the name and address
- Add customer number or delivery instructions if needed
- Link a storage unit if inventory receiving should use one
- Save the location
Prepare a new company location for ordering
- Add or review the company in Organization
- Invite the correct members
- Add delivery locations
- Create storage units in Inventory
- Link delivery locations to storage units
- Start placing orders for that company
Best practices
Keep account details current
Make sure your email, name, password, and language are correct.
Use clear company names
Clear company names make switching, ordering, reporting, and access management easier.
Use per-company access
Give users access only to the companies they actually work with.
Review financial access carefully
Only give financial access to users who should see prices and reports.
Name delivery locations clearly
Use names your team can recognize quickly during checkout.
Link storage units
Connect delivery locations to storage units when you use inventory receiving.
Common problems
I cannot see a settings page
I cannot see a settings page
You may not have permission for that settings area.Ask an owner or admin to review your organization or company access.
I am editing the wrong company
I am editing the wrong company
Check the selected company before changing delivery locations, access, inventory, or reports.
A user cannot access a company
A user cannot access a company
Open Organization, select the company, and review the member’s access source and permissions.
A delivery location does not appear during checkout
A delivery location does not appear during checkout
Check that the delivery location was saved for the correct company and has not been deleted.
Order emails use the wrong attachment format
Order emails use the wrong attachment format
Open Account and check the Order attachment format card, if you have access to manage company defaults.
Related pages
Account
Manage your profile, password, language, and account preferences.
Organization
Manage organizations, companies, members, invitations, roles, and access.
Delivery Locations
Manage delivery addresses and link them to storage units.
Placing Orders
Select a delivery location when submitting an order.
Storage Units
Manage storage areas used for inventory.
Purchase Orders Report
Review purchase data by delivery location.