Placing Orders
Use Placing Orders to add products, review quantities, and create an order for vendor fulfillment. The current ordering experience centers on My Inventory. It lets you browse products, search, use product lists, add quantities to a cart, review the order, and open the order detail after the draft or order is created.Browse products
Search products, view product information, and add quantities from the product table.
Use product lists
Work from saved product lists and reorder list items for faster recurring orders.
Review the cart
Check selected products, quantities, and totals before continuing to order review.
What this page is used for
Use the ordering page when you want to:- Browse available products
- Search by product name or article number
- Add products to your cart
- Change quantities
- Remove products
- Use product lists for recurring orders
- Add products to lists
- Reorder products inside a list
- Create new products in My Inventory
- Upload products by CSV
- Review the order before sending or saving
- Continue to the order detail page
Main order flow
The main active flow is My Inventory.Product table
The product table is the main area where you browse and add products. Depending on available product data, product rows can include:- Product name
- Article number
- Packaging information
- Price
- Product image
- Availability
- Current selected quantity
Search products
Use the search field to find products faster. In the default product view, search is applied to the product catalog. Inside a selected product list, search filters products inside that list. You can search by:- Product name
- Article number
Add products to the cart
To add a product:- Find the product in the table
- Increase the quantity
- Review the product in the cart panel
Cart panel
The cart panel shows selected products for the current My Inventory order. It can show:- Selected products
- Quantities
- Product names
- Article numbers
- Packaging information
- Product prices, where available
- Cart total
- Review action
Review order
Click the review action in the cart panel to continue. Mathership creates or opens an order review and then takes you to the order detail page. Use the order detail page to check the saved order information and continue with the available order actions.Product lists
Product lists help you work faster with products you order regularly. You can:- Select a list from the sidebar
- View products inside a list
- Search within a list
- Add list products to the cart
- Remove products from a list
- Reorder products inside a list
- Drag products from the default product view into a list
- Add a product to another list
Work from a product list
Edit product lists
When list editing is available, you can manage products inside lists. Common list actions include:| Action | What it does |
|---|---|
| Select list | Shows products from that list |
| Add product to list | Adds a product from the default catalog to a selected list |
| Remove product from list | Removes the product from the selected list |
| Reorder list products | Changes the order of products inside a custom list |
| Add to another list | Opens a dialog to choose another list |
Show only selected products
The product table can show only selected products when this option is active. Use this when you want to quickly review what has already been added without scrolling through the full product list.Add new products
In My Inventory, users with access can add new products. The Add new product button offers:| Option | Meaning |
|---|---|
| Add single | Create one product manually |
| CSV upload | Add or update products through a CSV file |
Add a single product
Use Add single when you want to create one product manually. This is useful when:- A product is missing
- You want to add a manually managed item
- You need the product available for ordering or inventory workflows
CSV upload
Use CSV upload when you want to add or update multiple products at once. This is useful when:- You have many products to add
- You are importing a product list
- You want to update product data in bulk
Delivery location, notes, and sending
The uploaded order page focuses on product selection, cart review, and opening the order detail. Delivery location, notes, sending, saving as draft, scheduling, and related order actions are handled in the order review or order detail flow where available. Use the order detail page to complete the next step after the cart review.Order modes
Depending on the active order workflow, an order may be:| Mode | Meaning |
|---|---|
| Sent now | The vendor receives the order immediately |
| Draft | The order is saved but not sent yet |
| Scheduled | The order is prepared for later sending, where scheduling is available |
After placing or reviewing an order
After the order review is created:- Mathership opens the order detail page
- The order can appear in Order History
- The cart state is updated according to the order flow
- You can review products, quantities, vendor information, delivery information, dates, status, and totals in the order detail view
Order details
The order detail page is where you review a created order. It can show saved order information such as:- Vendor or vendor contact
- Products
- Quantities
- Product information
- Delivery location
- Order message
- Order status
- Estimated delivery date
- Delivery date
- Total value, where visible
Order History connection
After an order has been created, you can find it in Order History. Order History lets you:- Search for orders
- Filter by vendor, status, location, date, and transfer status
- Open order details
- Export the order list as CSV
- Archive orders
Multi-order note
The ordering page contains a Multi-order mode, but the dedicated multi-order pages in the uploaded frontend are currently placeholders. For now, document and use My Inventory as the active placing-order workflow.Multi-order should be documented as a full user workflow only after the dedicated multi-order pages are active in the interface.
Manage vendor note
The uploaded Manage vendor order route is also currently a placeholder. For vendor management, use the dedicated vendor or settings pages that are active in your workspace.Order attachments
When an order is eventually sent to a vendor, Mathership can include order information as an attachment. Depending on company settings and available workflow, this can be:- CSV
Tips for efficient ordering
Use search
Search by product name or article number instead of scrolling through long lists.
Use product lists
Create lists for weekly, daily, bar, kitchen, or supplier-specific ordering.
Review the cart
Check quantities and total before continuing to order review.
Show selected only
Use selected-only view to quickly verify what is already in the cart.
Keep lists organized
Reorder products inside custom lists so frequently used items are easy to find.
Use CSV for bulk product work
Use CSV upload when many products need to be created or updated.
Common problems
Product not found
Product not found
Try a different search term or search by article number.If you are inside a product list, switch back to the default product view to search the full catalog.
Cannot add product to cart
Cannot add product to cart
Check that the product is available and that you are using the correct company.Refresh the page if the product table or cart looks out of sync.
Cart does not show expected products
Cart does not show expected products
Check whether you are in My Inventory or another order mode.Also check whether Show only selected is active.
Product list does not show all products
Product list does not show all products
The selected product list only shows products assigned to that list.Switch to the default product view to see the full product catalog.
Cannot review order
Cannot review order
Check that at least one product has a quantity in the cart.If the action still does not work, refresh the page and try again.
Multi-order page shows Coming Soon
Multi-order page shows Coming Soon
The dedicated multi-order pages in the uploaded frontend are placeholders.Use My Inventory for the active ordering flow.
Related pages
Shopping Basket
Review selected products and quantities before creating an order.
Product Lists
Create and manage lists for frequently ordered products.
Order History
View previous orders, filter the list, and open order details.
Order Drafts and Scheduling
Save orders as drafts or schedule them where available.
Order Attachments
Understand PDF and CSV order attachments.
Delivery Locations
Manage delivery addresses used during order review and checkout.