Documentation Index Fetch the complete documentation index at: https://help.mathership.com/llms.txt
Use this file to discover all available pages before exploring further.
Storage units represent the physical places where your ingredients are stored.
They are used throughout Mathership for receiving orders, stock counts, waste, transfers, inventory reports, and stock dashboards.
What storage units are A storage unit can be any physical inventory location, for example:
Walk-in cooler
Freezer
Dry storage
Bar storage
Kitchen storage
Prep area
External warehouse
Each storage unit belongs to one company.
Why storage units matter Mathership tracks inventory per storage unit.
That means the same ingredient can exist in different locations with different quantities.
Ingredient Storage unit Stock Flour Dry Storage 25 kg Flour Kitchen Storage 5 kg Butter Walk-in Cooler 8 kg
This allows you to see where stock is located instead of only seeing one total quantity for the whole company.
View storage units To view your storage units:
Go to Inventory
Open Storage Units
Review the list of existing storage units
Storage units are usually shown with:
Field Description Name The storage unit name Address Optional location or address information Created date When the storage unit was created
Create a storage unit To create a new storage unit:
Go to Inventory → Storage Units
Click Add Storage Unit
Enter a name
Optionally enter an address
Save the storage unit
Example names:
Good name Why it works Walk-in Cooler Clear physical location Main Freezer Easy for staff to understand Dry Storage Common storage category Bar Refrigerator Specific operating area
Edit a storage unit You can update a storage unit after it has been created.
Editable fields include:
Field Description Name The display name of the storage unit Address Optional location or address details Delivery locations Optional linked delivery locations
Use editing when a storage unit is renamed, moved, or linked to different delivery locations.
Delete a storage unit Deleting a storage unit removes it from the active storage unit list.
Only delete a storage unit if you no longer use it. If stock movements already exist for this storage unit, keep in mind that historical inventory data may still reference it.
In Mathership, storage units are soft-deleted. This means they are removed from normal use, but historical data can still remain available internally.
View inventory in a storage unit You can open a storage unit to see its current inventory.
For each ingredient, Mathership can show:
Field Description Ingredient The ingredient stored in this location On-hand quantity Current stock in the ingredient’s base unit Inventory value Current value of the stock Last movement Last inventory movement for this ingredient
By default, ingredients with zero stock may be hidden.
Include zero-stock ingredients Some views can include ingredients with zero stock.
This is useful when you want to check whether an ingredient has no stock in a specific storage unit, or when preparing a full stock review.
How stock enters a storage unit Stock can increase in a storage unit through:
Action Inventory effect Receiving an order Creates a positive receipt Transfer in Moves stock into this storage unit Stock count adjustment Increases stock if counted quantity is higher than book stock
How stock leaves a storage unit Stock can decrease in a storage unit through:
Action Inventory effect Waste posting Reduces stock Transfer out Moves stock out of this storage unit POS usage Reduces stock based on recipes or mappings Stock count adjustment Reduces stock if counted quantity is lower than book stock
Storage units and receiving orders When you receive an order, you choose the storage unit where the received goods should be posted.
Example:
Ordered item Mapped ingredient Storage unit Inventory effect 1 box Flour Flour Dry Storage Stock increases 2 packs Butter Butter Walk-in Cooler Stock increases
The selected storage unit receives the stock.
Storage units and stock counts Stock counts are always connected to a specific storage unit.
When you count stock, Mathership compares the counted quantity with the current book stock in that storage unit only.
Example:
Ingredient Storage unit Book stock Counted stock Adjustment Flour Dry Storage 25 kg 24 kg -1 kg Flour Kitchen Storage 5 kg 5 kg 0 kg
Storage units and transfers Transfers move ingredients from one storage unit to another.
A transfer usually has:
Field Description From storage Where the stock leaves To storage Where the stock arrives Ingredients The ingredients being moved Quantity The amount transferred
When a transfer is shipped, Mathership reduces stock in the source storage unit.
When it is received, Mathership increases stock in the destination storage unit.
Storage units and dashboards Storage units are also used for inventory dashboards and reports.
They help show:
Dashboard area What it shows Critical stock Ingredients with low or negative stock by storage unit Recent movements Latest inventory movements across storage units Storage composition How stock is distributed across ingredients Untransferred orders Orders that still need to be posted to inventory
Naming best practices Use names your team understands immediately.
Good examples:
Recommended Avoid Walk-in Cooler Cooler 1 Main Freezer Freezer Bar Refrigerator Fridge Dry Storage Storage Kitchen Prep Cooler Prep
If you operate multiple locations, include the location name.
Location Storage unit name Downtown Downtown - Walk-in Cooler Downtown Downtown - Dry Storage Airport Airport - Main Freezer
Recommended setup For most restaurants, start with a simple structure:
Storage unit Use for Walk-in Cooler Chilled ingredients Freezer Frozen items Dry Storage Dry goods Bar Storage Beverages and bar ingredients Kitchen Storage Daily-use kitchen stock
You can add more storage units later when your inventory process becomes more detailed.
Related pages
Ingredients Learn how ingredients are created and tracked.
Receiving Orders Learn how received goods are posted into storage units.
Stock Counts Learn how to count stock by storage unit.
Transfers Learn how to move stock between storage units.
