Know what to order
See which ingredients need attention based on current stock and recent consumption.
Plan by vendor
Review suggestions grouped by vendor and storage unit.
Act directly
Adjust quantities, make an order, snooze, dismiss, or reopen suggestions.
Opening suggestions
Go to Automation → Reorder Suggestions. The page shows automatically generated reorder suggestions for your ingredients.How suggestions are generated
Mathership generates a suggestion for an ingredient when the calculated stock coverage falls below the threshold defined in the ingredient’s reorder configuration. The calculation uses:| Input | What it means |
|---|---|
| Current stock | On-hand quantity in the configured storage unit |
| Review period | The window in days used to calculate average daily consumption |
| Lead time | How many days it takes for an order to arrive |
| Safety stock | How many days of buffer stock to keep on hand |
| Min. order quantity | The smallest quantity that should be included in an order |
Suggestion list
Each row in the list shows:| Column | Description |
|---|---|
| Vendor | The vendor the order would go to, or My inventory for manual orders |
| Storage | The storage unit the suggestion is scoped to |
| Items | Number of ingredients in the suggestion |
| Total value | Estimated order value |
| Urgency | How urgently the order is needed |
| Suggested date | The recommended order date |
| Created | When the suggestion was generated |
Urgency levels
| Urgency | Meaning |
|---|---|
| Critical | Stock is at or near zero — order immediately |
| Warning | Stock is below the safety stock threshold |
| Low | Stock is getting low but not yet critical |
| OK | Stock is adequate |
Filtering
Use the status filter to view suggestions by their current status.| Status | Meaning |
|---|---|
| Pending | Suggestions that need action |
| Snoozed | Suggestions postponed until a future date |
| Dismissed | Suggestions permanently removed |
| Ordered | Suggestions marked as ordered |
Suggestion detail
Click any row to open the suggestion detail panel. The panel shows:- Vendor
- Storage unit
- Urgency badge
- Full item table
- Action buttons
Item table
| Column | Description |
|---|---|
| Product | Vendor product name, article number, and linked ingredient |
| Current stock | On-hand quantity shown with packaging breakdown |
| Consumed | Total consumption during the review period and the number of days it covers |
| Coverage | How many days the current stock will last |
| Suggested | The system-calculated order quantity |
| Quantity | Adjustable quantity you can change before placing the order |
Actions on pending suggestions
Pending suggestions are suggestions that still need action.Make order
Use the suggestion to create an order draft with the selected quantities.
Snooze
Postpone the suggestion until a future date.
Dismiss
Remove the suggestion from the pending list.
Making an order
Review the suggested items
Check the products, current stock, consumed quantity, coverage, suggested quantity, and order quantity.
Snoozing a suggestion
Use snooze when you do not want to order now, but want to review the suggestion again later. After snoozing, the suggestion moves to the Snoozed status.Dismissing a suggestion
Click Dismiss in the suggestion detail panel. The suggestion moves to the Dismissed status.Actions on snoozed and dismissed suggestions
Switch the status filter to Snoozed or Dismissed to view suggestions you have already acted on. Click Reopen in the detail panel to move a snoozed or dismissed suggestion back to Pending.Reorder configurations
Reorder configurations define the rules Mathership uses to generate suggestions for each ingredient. You manage them from the ingredient detail page.Configuration fields
| Field | Description |
|---|---|
| Storage unit | The storage unit this rule applies to, or All storage units for a global rule |
| Lead time (days) | Days it takes for an order to arrive after placing it |
| Safety stock (days) | Days of buffer stock to keep on hand |
| Review period (days) | Window used to calculate average daily consumption — must be at least 1 |
| Min. order qty | Minimum quantity to include in a suggested order |
| Notify on critical | Send a notification when stock reaches the critical threshold |
| Notify on warning | Send a notification when stock reaches the warning threshold |
Storage unit scope
Each configuration is scoped to either a specific storage unit or all storage units.| Scope | Meaning |
|---|---|
| All storage units | One global rule covering the ingredient across all locations |
| Specific storage unit | A rule scoped to one location only |
Adding a configuration
Enter the reorder values
Add lead time, safety stock, review period, minimum order quantity, and notification settings.
Common problems
No suggestions are appearing
No suggestions are appearing
Check that:
- The ingredient has at least one reorder configuration
- The review period is set to a value greater than zero
- There is consumption history for the ingredient
- The status filter is set to Pending
A suggestion reappears after dismissing it
A suggestion reappears after dismissing it
Dismissing removes it from the pending list but does not prevent a new suggestion from being generated if stock remains low.Delete the reorder configuration if you want to stop suggestions permanently for that ingredient.
Make order creates no draft
Make order creates no draft
Check that:
- At least one item has a quantity greater than zero
- The vendor product linked to each item still exists
- You have permission to create orders for this company
Related pages
AI Assistant
Use the assistant to query inventory, orders, and reorder suggestions in plain language.
Ingredients
Manage the ingredient data used for stock levels and reorder calculations.
Order History
Review previous, draft, and scheduled orders.
Inventory Alerts
Monitor low-stock and inventory-related alerts.