Know what to order
See which ingredients need attention based on current stock and recent consumption.
Plan by vendor
Review suggestions grouped by vendor and storage unit.
Act directly
Adjust quantities, make an order, snooze, dismiss, or reopen suggestions.
Opening suggestions
Go to Automation → Reorder Suggestions. The page shows automatically generated reorder suggestions for your ingredients.How suggestions are generated
Mathership generates a suggestion for an ingredient when the calculated stock coverage falls below the threshold defined in the ingredient’s reorder configuration. The calculation uses:
Suggestions are grouped by vendor and storage unit. Each suggestion can contain multiple ingredients from the same vendor.
Suggestion list
Each row in the list shows:Urgency levels
The list sorts by urgency by default. Click the Suggested date or Created column headers to change the sort order.
Filtering
Use the status filter to view suggestions by their current status.
Click Add filter to show additional filters. Use Clear all to reset everything.
Suggestion detail
Click any row to open the suggestion detail panel. The panel shows:- Vendor
- Storage unit
- Urgency badge
- Full item table
- Action buttons
Item table
Click the ingredient chip on any item to go directly to that ingredient’s detail page.
For pending suggestions, use the + and − buttons in the Quantity column to adjust the order quantity per item.
Actions on pending suggestions
Pending suggestions are suggestions that still need action.Make order
Use the suggestion to create an order draft with the selected quantities.
Snooze
Postpone the suggestion until a future date.
Dismiss
Remove the suggestion from the pending list.
Making an order
1
Open a pending suggestion
Click a suggestion row to open the detail panel.
2
Review the suggested items
Check the products, current stock, consumed quantity, coverage, suggested quantity, and order quantity.
3
Adjust quantities if needed
Use the + and − buttons in the Quantity column.
4
Create the order
Use the order action in the detail panel to create an order draft.
Snoozing a suggestion
Use snooze when you do not want to order now, but want to review the suggestion again later. After snoozing, the suggestion moves to the Snoozed status.Dismissing a suggestion
Click Dismiss in the suggestion detail panel. The suggestion moves to the Dismissed status.Actions on snoozed and dismissed suggestions
Switch the status filter to Snoozed or Dismissed to view suggestions you have already acted on. Click Reopen in the detail panel to move a snoozed or dismissed suggestion back to Pending.Reorder configurations
Reorder configurations define the rules Mathership uses to generate suggestions for each ingredient. You manage them from the ingredient detail page.Configuration fields
Storage unit scope
Each configuration is scoped to either a specific storage unit or all storage units.
You can only have one All storage units configuration per ingredient.
Adding a configuration
1
Open an ingredient
Go to the ingredient detail page for the ingredient you want to configure.
2
Find reorder configuration
Open the reorder configuration area.
3
Choose the storage scope
Select either All storage units or a specific storage unit.
4
Enter the reorder values
Add lead time, safety stock, review period, minimum order quantity, and notification settings.
5
Save the configuration
Save the rule so Mathership can use it when generating suggestions.
Common problems
No suggestions are appearing
No suggestions are appearing
Check that:
- The ingredient has at least one reorder configuration
- The review period is set to a value greater than zero
- There is consumption history for the ingredient
- The status filter is set to Pending
A suggestion reappears after dismissing it
A suggestion reappears after dismissing it
Dismissing removes it from the pending list but does not prevent a new suggestion from being generated if stock remains low.Delete the reorder configuration if you want to stop suggestions permanently for that ingredient.
Make order creates no draft
Make order creates no draft
Check that:
- At least one item has a quantity greater than zero
- The vendor product linked to each item still exists
- You have permission to create orders for this company
Related pages
AI Assistant
Use the assistant to query inventory, orders, and reorder suggestions in plain language.
Ingredients
Manage the ingredient data used for stock levels and reorder calculations.
Order History
Review previous, draft, and scheduled orders.
Inventory Alerts
Monitor low-stock and inventory-related alerts.