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Purchase Orders Report

The Purchase Orders Report shows products delivered to a selected delivery location within a selected date range. Use it to review purchased items, quantities, units, article numbers, total prices, and the grand total for the selected period.

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What the report shows

The report shows order items linked to one delivery location. Each row represents an article delivered within the selected time range. The report can help answer questions such as:

• What products were delivered to this location?
• How much of each article was delivered?
• What was the total value of purchases in the selected period?
• Which article numbers were used?
• Which units were ordered or received?
• Which delivery dates are included?
• What should be exported for review or accounting?

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Access the report

To open the report:

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Required filters

The Purchase Orders Report needs three values: If no delivery location is selected, the page shows a message asking you to pick a delivery location.

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Default time range

When the report is opened without dates, Mathership uses the last 30 days by default. You can change the time range at any time from the filter sidebar.

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Filter sidebar

The filter sidebar contains: Active filters show a badge. Use Clear all to reset the selected filters.

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Delivery location filter

Use the delivery location picker to select the location you want to analyze. You can search inside the picker if you have many delivery locations. The report only shows data for the selected delivery location.

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Time range filter

Use the calendar picker to select the report period. The selected date range controls which deliveries are included in the report.

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Which delivery date is used

Mathership uses the best available delivery date for each order. The date is chosen in this order:

1. Actual delivery date
2. Estimated delivery date
3. Order creation date

This means an order can still appear in the report even if an actual delivery date has not been entered yet.

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Which quantities are used

The report uses the received quantity when it is available. If no received quantity exists, Mathership uses the originally ordered quantity. This helps the report reflect actual deliveries when receiving has been completed, while still allowing order data to appear when receiving details are not available.

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Report table

The table shows the purchase order lines for the selected delivery location and date range.

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Grand total

The grand total is shown above the table. It is the sum of all line totals in the selected report period.

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Product units

The unit column uses the best available product unit. If the product has top-level packaging, that packaging name is shown. If no packaging is available, Mathership uses the product unit where available. If no unit is available, the report may show a placeholder.

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Excluded products

Some products can be excluded from partner or purchase reports. Products marked as excluded are not included in the report. This is useful for items that should not appear in external, partner, or purchase reporting.

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Sorting

The table can be sorted by delivery date. Click the Delivery date column header to change the sort direction.

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Pagination

The table is paginated so it stays fast even for larger reports. You can change:

• Current page
• Page size

The default page size is 20 rows.

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Direct downloads

Use direct downloads when you want the currently selected report immediately. The page offers: Direct downloads require:

• Delivery location
• Date from
• Date to

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Background export

For larger report exports, use Export all. The page supports: Background exports can be checked and downloaded from Export History after they finish.

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CSV export

The CSV export includes:

• Delivery date
• Article number
• Article name
• Quantity
• Unit
• Total price
• Daily subtotal rows
• Grand total row

The CSV uses semicolon-separated columns. This works well for spreadsheet programs in many European settings.

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PDF export

The PDF export contains the selected delivery location, date range, grouped report data, daily totals, and grand total. Use PDF when you need a readable report for review, sharing, or filing.

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Daily totals and grand total

Downloads group items by delivery date. Each day can include:

• Item rows
• Daily total
• Empty separator row in CSV exports

At the end of the report, Mathership includes the grand total for the selected period.

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Permissions

The Purchase Orders Report contains financial information. Users need permission to view financial data for the selected company. If you cannot open the report, select a delivery location, or export data, your account may not have the required permission.

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Common workflows

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Review purchases for one location

1. Open Reports → Purchase Orders
2. Select a delivery location
3. Select the date range
4. Review the table rows
5. Check the grand total

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Download a monthly purchase report

1. Open Purchase Orders
2. Select the delivery location
3. Select the first and last day of the month
4. Click Download CSV or Download PDF

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Create a background export

1. Open Purchase Orders
2. Select the delivery location and date range
3. Click Export all (PDF) or choose Export all (CSV) from the dropdown
4. Open Export History
5. Download the file when the export is completed

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Check whether a delivery was included

1. Select the delivery location
2. Choose a date range that includes the expected delivery date
3. Sort by delivery date
4. Look for the article number or article name in the table

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Best practices

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Common problems

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Related pages